Higher education (HE) institutions from the Republic of Serbia that are interested in joining the CEEPUS program can do so as partners or coordinators of the entire network.
Every HE institutions that participates in the network activity needs to have one designated person that is a member of the academic staff and that will represent the institution. That is, a local CEEPUS coordinator or a local contact person.
If the local contact person has not participated in mobilities prior to the network application process they have to register on the ceepus.info website. However, if they already have a registered account, they should only request a “Network role” in the system, and in the next step they should fill in information about their institution (which would be registered as the participating unit for the network).
After the National CEEPUS Office approves the request for the “Network role”, the coordinator of the whole network can add the new participating unit.
One person can be the main coordinator of only one network and can only serve as the main contact for a participating unit in up to four different networks.
Joining an existing network / adding a new partner to the network application and compulsory documents
Higher education institution that wants to join an existing CEEPUS network should contact the main CEEPUS coordinator of the certain network and explore the possibility of participation. If the institutions agree on cooperation, the institution joining the network must designate a local contact person. In the next step the coordinator of the whole network adds a new partner institution (represented by a local contact person) in the network application and continue with the network application process as described further.
Registration of the new CEEPUS network
When registering a new network as a coordinator the procedure is the same, except it is necessary to have at least four more institutions that have related programmes already selected as partners in for this network. If an institution wishes to coordinate the work of a network, prior experience as participants in the programme is recommended.
Necessary documents
Each participating unit of a network needs to upload the following documents:
- Letter of Endorsement must be submitted as part of the application process, signed by the rector or a vice-rector, certifying that students from other institutions participating in a CEEPUS network will be exempted from tuition fees.
- Letter of Intent which guarantees full recognition of the study period at another CEEPUS educational institution for outgoing students should be signed by an authorized person for mutual recognition for each participating faculty. From the network application call for 2025/26. this document should also be signed by the local contact person.
Documents are generated in the ceepus.info system, and by signing and uploading these documents, it is confirmed that the institution agrees with the rules of participation in the program.
Networks that are currently active, for the application round for the academic year 2025/26. have to fill in all the network information again, as the CEEPUS programme is beginning its new cycle – CEEPUS IV.
* A description of the study programme in English with information on ECTS credits is no longer required since the call for 2025/2026 academic year
In case the network has Joint Study Programme or These en Cotutelle: documents related to the implementation of these activities also must be uploaded directly to the system (to the joint activity section of the network application).
Application procedure
A network application is submitted on the ceepus.info home page and the coordinator of the entire network has the responsibility of filling in the application and submitting it before the deadline. This includes completing the application form on the CEEPUS platform, adding partners, and verifying that partners have submitted the required documents.
The deadline for submitting the network application for the academic year 2025/26. is November 30th.
Once the deadline for network applications has passed, there follows a formal verification process for each application and its accompanying documentation (if necessary, requests for additional documentation may be sent), followed by the network evaluation process.
Only the networks that submitted the application in a timely manner (by November 30th) have the opportunity to add the documentation by December 15th. Adding or changing partners is not possible after the deadline for network registration (November 30th).
Network evaluation process
Experts evaluate the networks based on the guidelines of the Central and National CEEPUS Offices, awarding them a certain number of points. The focus here is also on the coherence of the programme, the way each partner contributes to the quality of the programme, and the innovation of the approaches used.
In addition to the approved networks, some networks will be on a reserve list (umbrella networks), which do not receive scholarship months but are entitled to use the unused scholarship months in a given academic year. At the very end of this process, the International Commission distributes the total national quota among the approved networks.