NETWORK REGISTRATION

Higher education institutions from the Republic of Serbia that are interested in joining the CEEPUS program can do so as partners or coordinators of the entire network.

Starting from the network application round for the academic year 2024/25 both public and accredited private higher education institutions from the Republic of Serbia are eligible to participate in CEEPUS networks.

Adding a new partner to the network application and compulsory documents

Higher education institution that would like to join an existing CEEPUS network should contact the main CEEPUS coordinator of the certain network and explore the possibility of participation. If the institutions agree on cooperation, the institution joining the network must designate a local contact person (local contact person must be a representative of the teaching staff).

Each participating unit of a network needs to upload the following documents:

  • Letter of Endorsementmust be submitted as part of the application process, signed by the rector or a vice-rector, certifying that students from other institutions participating in a CEEPUS network will be exempted from tuition fees.
  • Letter of Intentwhich guarantees full recognition of the study period at another CEEPUS educational institution for outgoing students. This document should be signed by an authorised person for mutual recognition for each participating faculty.
  • A description of the study programme in English with information on ECTS credits must also be provided.

By signing and uploading these documents, it is confirmed that the institution agrees with the rules of participation in the program.

Registration of the new CEEPUS network

The same procedure should be followed when registering a new network as the network coordinator, with at least two more institutions having related programmes already selected as partners in that network. If an institution wishes to coordinate the work of a network, prior experience as participants in the programme is recommended.

Application procedure

A network is registered on the ceepus.info home page. The professor/lecturer registering their unit registers the Network role and fills in the required information. The application is then approved by the National CEEPUS Office. Afterwards, the network coordinator can add the proposed unit to the CEEPUS network he/she coordinates.

Based on the decision of the Joint Committee of Ministers, is the highest CEEPUS body, a new rule was established regarding the number of coordinated networks. Namely, starting from 2024/25 academic year, a person can be the main coordinator of only one network.

In addition, from the application round 2024/25, a person can only serve as the main contact for a participating unit in up to four different networks.

Consequently, in the new call it will be necessary for all coordinators who coordinate the work of several networks to opt for one. Besides, the decision on which networks they want to keep the role of local contact person will have to be made by all persons who perform this function in more than four networks and to make the necessary changes in the system accordingly.

Networks that are active in the current academic year do not need to submit new documents to participate in the following academic year, except in case of adding a new partner, or changes in relevant data (change of local contact person, change of network coordinator, etc.). On the other hand, networks applying after one or more years of inactivity must follow the same application procedure as new networks in terms of document submission.

The coordinator of the entire network has the exclusive responsibility for submitting the network application. This includes completing the application form on the CEEPUS platform, adding partners, and verifying that partners have submitted the required documents.

The deadline for submitting the network application is 15th of January.

Once the deadline for network applications has passed, there follows a formal verification process for each application and its accompanying documentation (if necessary, requests for additional documentation may be sent), followed by the network evaluation process.

Only the networks that submitted the application in a timely manner (by January 15) have the opportunity to supplement the documentation, and that by January 31 at the latest. Adding or changing partners is not possible after the deadline for network registration (January 15).

Network evaluation process

Experts evaluate the networks based on the guidelines of the Central and National CEEPUS Offices, awarding them a certain number of points. The focus here is also on the coherence of the programme, the way each partner contributes to the quality of the programme, and the innovation of the approaches used.

The publication of the ranking list is due in March, when the Central CEEPUS Office decides on the number of networks to be approved for the following academic year. In addition to the approved networks, some networks will be on a reserve list (umbrella networks), which do not receive scholarship months but are entitled to use the unused scholarship months in a given academic year. At the very end of this process, the International Commission distributes the total national quota among the approved networks.